Home » Annual Conference 2018

Annual Conference 2018


  June 13 – 15, 2018

Brentwood UMC  |  309 Franklin Road  |  Brentwood, TN 37027
 #TNAC18

The Annual Conference Design Team believes that when you attend the annual conference this year you will experience…

  • a true connection with others
  • powerful collective worship
  • inspiration and tools you need to make disciples in YOUR community.

At the conference, we are joining a movement called “See All The People,” moving toward organic, authentic and consistent relationships that intentionally make disciples of Jesus Christ.

Informal videos our team put together to provide you with more detail about opportunities that will be available this year: 

True Connection Powerful Collective Worship  |  Inspiration and Tools


Livestream

Please let your congregations back home know that they can watch annual conference worship services and business sessions via livestream once annual conference begins.

Livestream link:  https://www.tnumc.org/ac2018/annual-conference-livestream/

(Occasionally, there are glitches with livestreaming. These viewing troubleshooting steps might be helpful.) Note: This year, in an attempt to maintain a strong streaming feed, the livestream will only be available to those who are watching off-site (i.e. the feed will not be accessible onsite through Brentwood’s WiFi).

Annual Conference App

Please download the conference App for easy access to conference materials and messages. (APP Download Instructions) Download Guidebook from your phone’s app store, use passphrase: TNAC2018.  All reports, resolutions, and other documents will download into the app so your device will not need WiFi at Brentwood to read them. However, please do this BEFORE coming to Annual Conference so that you can fully be prepared for the Annual Conference experience.  Also, please refresh the app each evening to ensure you have any new information that may have been added during the day.

* App Security Information: Please note that you are not required to create a personal account for the app unless you want to participate with the interactive features, like loading photos, communicating with others via the app, and receiving messages from conference organizers during the event. Guidebook is GDPR compliant (details here), and the privacy policy is available here: https://guidebook.com/privacy/ 

Emergency Preparedness

An EMT is on-site throughout the annual conference and can be accessed at the First Aid room near the Narthex in Room C222 (between the sanctuary and the chapel). In the event of a fire, tornado or medical emergency, please follow the Emergency Procedures for Annual Conference.

CONFERENCE  SCHEDULE

This Printed Schedule will be available at check-in.

(updated 6/08/18)

Click here to read Details about Meals

TUESDAY, Jun 12, 2018

Facilitator’s Training |1:00 pm – 2:00 pm | A292
Volunteer Orientation | 2:00 pm – 3:00 pm | A291
First-timers to Annual Conference | 3:30 pm – 4:30 pm | A292

WEDNESDAY, Jun 13, 2018

First-timers to Annual Conference
7:30 am – 8:30 am | A292

Check-in (Pick up Name Badge) | 7:30 am – 8:45 am | Narthex

Memorial Chapel open for prayer
7:30 am – 5:00 pm | Memorial Chapel

Memorial Chapel – Holy Communion
8:00 am – 9:00 am | Memorial Chapel

* “See All the People” Opening Worship with Memorial Observance
9:00 am – 10:30 am | Sanctuary (Congo Women Arise offering)

Check-in (Pick up Name Badge) | 10:30 am – 12:00 pm | Narthex

* Clergy Executive Session
11:00 am – 12:30 pm | Sanctuary
* Laity Learning Time with Rev. Junius Dotson
11:00 am – 12:30 pm | Family Life Center

Lunch
12:30 pm – 2:30 pm | (various groups/locations)

Check-in (Pick up Name Badge) | 1:30 pm – 4:00 pm | Narthex

* Clergy Learning Time with Rev. Junius Dotson
2:30 pm – 3:30 pm  | Chapel
* Laity Session led by Bishop McAlilly
2:30 pm – 3:30 pm | Sanctuary

* Welcome and Conference Organization
3:50 pm – 4:05 pm | Sanctuary

Business
4:05 pm – 5:30 pm | Sanctuary

  • Board of Ordained Ministry
  • Retirement Recognition Video
  • Council on Finance & Administration 1
  • Treasurer’s Report  (Board of Pensions, Commission on Equitable Compensation, Conference Personnel Committee)
  • United Methodist General Conference Constitutional Amendment (1st reading)  
  • Black College Fund Lina H. McCord Ambassador

Dinner
5:30 pm – 7:00 pm |  (various groups/locations)

Extended Cabinet Picture (robed) | 6:20 pm – 6:30 pm | Narthex Stairs
Robing
6:20 pm – 6:50 pm | (Locations as assigned)

* Service of Licensing, Commissioning, and Ordination
7:00 pm – 9:00 pm | Sanctuary (Episcopal Emergency Fund offering)

Reception (all welcome)
9:00 pm – 9:30 pm | Family Life Center

THURSDAY, Jun 14, 2018

Clergywomen Breakfast
7:30 am – 8:30 am | A192 – Tabernacle

Check-in (Pick up Name Badge) | 8:00 am – 2:00 pm | Narthex Help Desk

Memorial Chapel open for Prayer
8:15 am – 4:30 pm | Memorial Chapel

* Day of Discernment Prayer Service with Holy Communion
8:30 am – 9:30 am | Sanctuary

Commission on the Way Forward Report
9:30 am – 10:10 am | Sanctuary
General Conference Delegation Report
9:30 am – 10:10 am | Sanctuary

Business
10:30 am – 11:30 am | Sanctuary

  • Conference Resolutions 1
  • Standing Rules 1
  • Cabinet Resolutions 1
  • Commission on Archives and History

Lay Members to AC & Clergy – Learning Session & Lunch
12:00 pm – 2:15 pm | Map w/ Meal Locations

Business/Presentations
2:30 pm – 5:00 pm | Sanctuary

  • * Recognition of Missionaries, Home Missioners, and Deaconesses
  • Scholarship & Awards Recognition Video
  • Cal Turner “My Father’s Business” conversation
  • Connectional Ministries Restructuring Team & Nominations
  • Next Gen Discipleship Operational Team
  • Martin Methodist College
  • Project Transformation
  • Camp & Retreat Ministries
  • Miriam’s Promise
  • Stratford Ministry (Dalewood)
  • Older Adult Ministries & Golden Cross Foundation
  • FreshSTART
  • Recognition of Lay Servant Ministries

* Recognition of Missionaries, Home Missioners, and Deaconesses
2:30 pm – 5:00pm | Sanctuary

* Day of Discernment District Gathering and Prayer Service with Dinner
5:15 pm – 7:30 pm | Brentwood UMC
Pre-registration REQUIRED, limited seating)                                
Caney Fork River District | Gathering Space
Cumberland River District  | A281 (Haney Hall)
Harpeth River District | Family Life Center
Red River District | Family Life Center
Stones River District | A192 (Tabernacle)

FRIDAY, Jun 15, 2018

Extension Ministers’ Breakfast (invitation only)
7:30 am – 8:45 am | A192 – Tabernacle

Holy Communion
8:00 am – 9:00 am | Memorial Chapel

Check-in (Pick up Name Badge) | 8:00 am – 11:00 am | Narthex Help Desk

Memorial Chapel open for prayer
8:15 am – 3:00 pm | Memorial Chapel

* Day of Discernment Prayer Service
9:00 am – 9:30 am | Sanctuary

Business & Voting
9:50 am – 11:30 am | Sanctuary

  • Resolution on Intent to Form a New Conference
  • Standing Rules  2
  • Council on Finance & Administration 2
  • Conference Resolutions  2
  • UM General Conference Constitutional Amendment  (2nd Reading)
  • Episcopacy Committee Report

Lunch
11:30 am – 1:00 pm | (various groups/locations)

Business
1:00 pm – 3:00 pm | Sanctuary
Sending Forth/Setting of Appointments
1:00 pm – 3:00 pm | Sanctuary

* Order of the Day

PARKING

Please be sure to allow plenty of time to park. We cannot utilize nearly business parking because we are meeting on weekdays. Brentwood UMC has arranged off-site parking and a shuttle to and from that lot. We encourage you to use this wonderful service!

Parking Shuttle Information

MEALS

Details about Meals
Brentwood Youth Cafe Hours

Guide Available for Newcomers

Guide for First-Time Members to the Tennessee Annual Conference
Background information and a glossary of terms to help newcomers know what to expect when they serve as an Annual Conference Member or Alternate at the Tennessee Annual Conference.

WORSHIP SERVICES

2018 Speakers/Preachers
Information about annual conference worship and prayer services is available on the page: Powerful Collective Worship. There you also will find the order of worship bulletins for each service.

DAILY PRAYER OPPORTUNITIES

Open Communion & Prayer in Memorial Chapel
8:00 am on Wednesday & Friday

Memorial Chapel Open for Prayer:
7:30 am-5:00 pm- Wednesday
8:15 am-4:30 pm- Thursday
8:15 am-3:00 pm- Friday

ASSISTANCE

If you have requested materials in braille or large print or need American Sign Language or Spanish translations, please contact the administrator from your District Office when you arrive at annual conference.

Pre-conference materials are provided electronically. Anyone needing assistance with printing these materials is encouraged to contact their church staff or district administrator for help.

(If you are unsure which is your district, please ask your pastor or check the list on the Districts page of this website.)

EXHIBITOR BOOKLET

 

 

 

View the full exhibitor list and flyers here!

 

Business of the conference

Ministry reports, resolutions, and other information for conducting the business of the conference are available below and in the new conference App.* You are encouraged to review these documents prior to arriving at annual conference, so you are prepared.

Please download the conference App (download Guidebook from your phone’s app store, use passphrase: TNAC2018) BEFORE coming to Annual Conference. All documents are embedded in the app so that your device doesn’t need the WIFI at BUMC to view them.

Members of annual conference will vote on several resolutions. Included in the voting is a resolution on the intent to create a new conference for our Episcopal Area, our financial budget, a plan to restructure Connectional Ministries, and a re-vote on a United Methodist Constitutional Amendment. Only those on the floor of the sanctuary with proper credentials may vote.

Our Thursday morning session will include a presentation by Julie Hager Love from the Commission on a Way Forward and from TNUMC delegates elected to attend and vote at General Conference.

Appointments will be set with a sending forth on Friday afternoon.

RULES

Current Standing Rules, as well as proposed changes, are available at:
tnumc.org/rules

REPORTS & RESOLUTIONS

Reports and resolutions are now available to view online at:

tnumc.org/reports

For clergy session: Tennessee Business of the Annual Conference 2018 (BAC)

tnumc.org/resolutions

Potential New Conference Information and Resolution

Information & Resources

Resolution on Intent to Form a New Conference

General Conference Corrected Ballot

Information

2016 Corrected Ballot for Constitutional Amendment SAMPLE

Late Submissions

Reports
If your ministry group missed the deadline to submit a written report for the 2018 Annual Conference Journal, one can be submitted by June 30 as outlined on the Submissions Guidelines page.

Resolutions
Resolutions included with preconference materials were due April 10 and were reviewed by the Resolutions Committee and posted online at tnumc.org/resolutions (resolutions also are available in the conference app).

NOTE: A financial information handout will be printed and distributed on the floor of the Annual Conference before the vote. An extensive financial report is available on the website for your review at:  https://www.tnumc.org/conference-financials/

Resolution submissions made during the Annual Conference Session must adhere to current Standing Rules:

2.2 All motions and resolutions shall be supplied to the conference secretary in writing on a form provided for this purpose by the conference secretary.

Printing of any resolutions received after the April 10 deadline is your responsibility. (Please bring 1,200 copies.)

 

 


 

 Annual Conference 2018 Offering

This year’s Annual Conference offering goes to the Mama Lynn Center for Survivors of Sexual Violence. Based in Kindu, Democratic Republic of the Congo.

The Center (named after Lynn McAlilly) will help women physically, psychologically, spiritually and provide opportunities for economic empowerment.

California-Pacific, Memphis and Tennessee Annual Conferences are supporting the East Congo Episcopal Area in this effort that shines Christ’s light in a war-torn part of the world. Gifts to complete the building and begin programming are greatly needed.

Bring your gifts to Annual Conference or give online through PayPal.

Churches can submit donations by signing in to their electronic payments account.

 

Message from the Annual Conference Design Team

We hope this video message from Rev. Melinda Britt, Director of Connectional Ministries, will provide some helpful information as you begin to make plans to attend.

 

 

The team will be communicating with clergy and lay members of annual conference on a regular basis as we get closer to the conference, so please make sure your district office has your email address!

 

 

Online Registration and Meal Reservations are now closed.

If you are a voting member – clergy and lay members of Annual Conference (elected at your church charge conference)  – your district will make sure you have a nametag at check-in. (If you did not register before today, you will not have reservations for any onsite meals.)

Guests and alternates who did not pre-register online can email register@tnumc.org to request a nametag. Please include your name, status, church, and district in the email. Others can request a nametag after they arrive at Brentwood.

Click here to read Details about Meals

Meal costs are non-refundable, however, they are transferable via register@tnumc.org.  

ACCOMMODATIONS

Hotel Recommendations 

Childcare (deadline was June 5)


News

Resolution for Intent to form a New Conference Passes | Announcement from Bishop

Jun 19, 2018 - I am pleased to announce that the Memphis and Tennessee Annual Conferences have voted, each by ...

Annual conferences urged to combat domestic violence

Jun 8, 2018 - NASHVILLE, Tenn.––During most May and June sessions of annual conferences, local churches will be invited to ...

Constitutional amendment to be revisited

Jun 8, 2018 - Members of the Tennessee Annual Conference will re-vote on this proposed Constitutional amendment on June 15. ...


Resources

Learning Tools | Annual Conference 2018

These are learning tools distributed for use during annual conference sessions June 2018: Asset Inventory –

Appointments | Annual Conference 2018

At the close of the 2018 Annual Conference the list of clergy appointments was released. The

Voting at Annual Conference

Only Members with Proper Credentials May Vote When you check in at annual conference, you are given